Small Business Operating System – Excel & Google Sheets (English)

Who it's for

• Owner-operators running a product, service, or mixed business with up to 5 helpers.
• Anyone who has outgrown a bookkeeping-only spreadsheet and also needs quotes, clients, pricing, cash flow, and stock in one file.
• Owners who want written routines (10 ready-made SOPs) so a helper can open, invoice, or count stock the same way every time.

Already using our Complete Bookkeeping Kit? This system includes those same bookkeeping tabs, unchanged, and adds a dashboard, clients, quotes, pricing, a 13-week cash flow plan, inventory, and editable business documents, made for owner-operators with up to 5 helpers who sell products, services, or both.

Features

• Everything from the Complete Bookkeeping Kit, unchanged: Setup, Income and Expenses (1,000 rows each), Monthly P&L, Annual Summary, Payout Reconciliation, Mileage Log, and Invoice Tracker. If you already use the kit, these tabs work the same way.
• Dashboard: the key numbers on one page. Gross income, total expenses, net profit, and profit margin for the month you pick, year to date, and the full year, plus money owed to you, open quotes, client follow-ups, the 13-week cash outlook, stock value, items to reorder, business miles, and net profit for each of the 12 months.
• Clients: a simple client list (500 rows) with source, status, and next follow-up date. Follow-up flags, revenue this year, and open invoice balance calculate for you.
• Quotes Log (500 rows): quotes still marked Sent show as Expired once their valid-until date passes, and the top of the tab shows open quotes, accepted value this year, and your win rate.
• Pricing Calculator: for up to 20 products or services, enter materials, packaging, labor, fees, and a target margin to see unit cost, a suggested price, profit and margin at your price, markup, and break-even units and sales per month. It shows a message when a price is too low to cover costs.
• 13-Week Cash Flow: plan cash in and out week by week. Open invoices due each week fill in from the Invoice Tracker, and the plan shows ending cash, the lowest week, and any weeks below the low-cash level you set. An optional row lets you compare the plan with actual ending cash.
• Inventory and Stock Log: up to 300 items and 2,000 stock moves. On hand, reorder status, and stock value at cost calculate from your received, sold, and adjustment entries.

What's inside

One .zip file, small-business-os-en-v1.0.zip, with 21 files (16 of them .docx documents):

• START-HERE-Quick-Start-Guide-EN.pdf (4 pages: what's in the zip, how to open the workbook in Excel and in Google Sheets, the opening 3 steps, a tab map, and a weekly routine)
• 30-Day-Setup-Plan-EN.pdf (8 pages of printable checklists: week 1 money foundation, week 2 money in, week 3 planning, week 4 operations, then weekly and monthly routines and a "where to get professional help" box)
• LICENSE.txt
• 1-Workbook/small-business-os-en-v1.0.xlsx (blank workbook)
• 1-Workbook/small-business-os-en-v1.0-EXAMPLE.xlsx (the same workbook filled with fictional sample data for "Sample Studio")
• 2-Invoices-and-Quotes/invoice-template-en-v1.0.docx (invoice with line items, subtotal, a sales tax line you fill in, and total due)
• 2-Invoices-and-Quotes/quote-template-en-v1.0.docx (quote with scope of work, a "not included" line, line items, valid-until date, an acceptance block, and placeholders for your own terms)
• 2-Invoices-and-Quotes/payment-reminder-letters-en-v1.0.docx (three polite reminders: friendly, second notice, and final reminder)
• 3-Clients/client-intake-form-en-v1.0.docx (contact details, what the client needs, timing, budget range, and how they found you, with fields that match the Clients tab)
• 3-Clients/client-onboarding-checklist-en-v1.0.docx (10 steps from accepted quote to the initial delivery, with a welcome message template)
• 4-SOPs/sop-template-en-v1.0.docx (blank SOP: purpose, when to use, owner, what you need, steps, done when, common mistakes, last reviewed)
• 4-SOPs/sop-01-opening-closing-en-v1.0.docx (SOP 01: Opening and Closing Checklist)
• 4-SOPs/sop-02-new-order-booking-en-v1.0.docx (SOP 02: Taking a New Order or Booking)
• 4-SOPs/sop-03-quotes-follow-up-en-v1.0.docx (SOP 03: Sending a Quote and Following Up)
• 4-SOPs/sop-04-invoicing-payment-en-v1.0.docx (SOP 04: Invoicing and Collecting Payment)
• 4-SOPs/sop-05-weekly-bookkeeping-en-v1.0.docx (SOP 05: Weekly Bookkeeping Routine)
• 4-SOPs/sop-06-month-end-review-en-v1.0.docx (SOP 06: Month-End Review)
• 4-SOPs/sop-07-stock-receiving-count-en-v1.0.docx (SOP 07: Receiving Stock and Monthly Stock Count)
• 4-SOPs/sop-08-customer-complaint-en-v1.0.docx (SOP 08: Handling a Customer Complaint)
• 4-SOPs/sop-09-refund-return-en-v1.0.docx (SOP 09: Processing a Refund or Return)
• 4-SOPs/sop-10-backups-passwords-en-v1.0.docx (SOP 10: Backing Up Files and Passwords)

Workbook tabs: Start Here, Dashboard, Setup, Income, Expenses, Monthly P&L, Annual Summary, Payout Reconciliation, Mileage Log, Invoice Tracker, Quotes Log, Clients, Pricing Calculator, 13-Week Cash Flow, Inventory, Stock Log.

Works with Excel and Google Sheets: the workbook is made for Excel 2016 or later (Windows and Mac), Excel for the web, and Google Sheets (upload the .xlsx file to Google Drive and open it with Google Sheets). The .docx documents open in Word or Google Docs. No macros or scripts. Amounts are in US dollars and dates use the MM/DD/YYYY format.

Includes our Bookkeeping Kit tabs: the 8 bookkeeping tabs are the same ones in the Complete Bookkeeping Kit, built from the same code, so their layout and totals match. This is one new workbook with no links to other files, so a Bookkeeping Kit file you already have stays as it is.

Also available as separate products: Sistema de Gestión para Pequeños Negocios – Excel y Google Sheets (Español) and Small Business Operating System – Bilingual Edition (English & Spanish).

$79 — Launch price through November 15, 2026.

Organizational templates only. Not tax, legal, accounting, or financial advice. Consult a qualified professional.

Single business license: use these files in one business, including its owners and staff. Documents you create with the templates are yours. Do not resell, share, or redistribute the template files.

Digital download; nothing is shipped. If a file is damaged, won't open in a program listed above, or isn't the file you ordered, email mike@doonerdesigns.com and we'll replace it or refund your purchase. Not downloaded yet? You can ask for a refund within 14 days of purchase. Refund policy

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